Petitioning for an Alumni Association

PETITIONING REQUIREMENTS FOR AN ALUMNI ASSOCIATION.

download list here: PETITIONING REQUIREMENTS FOR AN ALUMNI ASSOCIATION

 1.0 Application / Notice

  • 1.1 Letter of Petition (Include Contact Person, address, telephone/cell# and email address)
  • 1.2 Endorsement and support by Alumni Association for APP.
  • 1.3 List of Petitioners {minimum of ten (10) regular members with updated ID, include scanned copy}
  • 1.4 Endorsement by the Regional Director for Alumni.
  • 1.5 Endorsement by the nearest Recognized Alumni Association (optional for Chapter Based Alumni Association)

 

2.0 History

  • 2.1 Founding/Organization (at least one (1) year in existence)
  • 2.2 List of Founders/Organizers* (maximum of ten (10) regular members with updated ID, include scanned copy)
  • 2.3 List of Activities

*Names of Organizers must appear/be listed in the History of the Chapter

 

3.0 Organization

  • 3.1 List of present Officers (regular members with updated ID)
  • 3.2 List of at least ten (10) but not more than twenty five (25)  charter members (regular members with updated ID)
  • 3.3 List of members with complete information (Name, Address, Chapter, Batch, etc, with updated ID)

 

4.0 Finance

  • Payment of charter fee to the National Council.
  • Financial Statements (Certified correct and signed by the Treasurer and the President)
  • Scanned copy or Photocopy of Bank Passbook or Bank Certification (either under the name of the Alumni Association or a Joint Account of the President and the Treasurer)

 

5.0 Article of Association

6.0 List of at least five (5) accomplished service projects with supporting documents (photos of the project that includes the banner of the Petitioning Group &Certifications).
Note: For Joint Projects, refer to end notes below.

 

7.0 Two-year Development Plan

 

NOTES:

  • To be Submitted with Table of Contents and Page Numbers
  • All documents shall be 8-1/2 x 11 inches, submitted in five (5) hardbound royal-blue cover copies. In the center of the cover, put complete name of the petitioning collegiate chapter.
  • A soft copy saved on a USB Flash Drive must also be submitted
  • Accompanied by a transmittal letter addressed to the Commission on Membership
  • Corrections should be made not later than ninety (90) days from the date of CoMe’s Notice of Deficiencies to the petitioning group, otherwise a new and updated set of petition documents should be submitted.

 

For Joint Service Projects:

The Petitioning Group’s participation to a Service Project, to be counted as its project, the following conditions should be met:

  • That the Project is huge in nature and as such requires collaboration with another Group
  • That the project is clearly defined as a “Joint Project”
  • That the Petitioning Group’s involvement started at the conceptualization of the project
  • That supporting documents are available to establish the above

 

REGULAR MEMBERS

  • Members who are non-provisional or whose basic organizational unit (fraternity/ sorority) is duly recognized.

 

5 comments on “Petitioning for an Alumni Association
  1. sonny manaopanao says:

    gud day chair egay,

    “be counted as one member in one aa”, please send provision or circular, for our guidance.

    bye for now.

    sonny m.
    past rr-semar

  2. susan laset says:

    For Joint Service Projects:

    The Petitioning Group’s participation to a Service Project, to be counted as its project, the following conditions should be met:

    That the Project is huge in nature and as such requires collaboration with another Group


    That the project is clearly defined as a “Joint Project”


    That the Petitioning Group’s involvement started at the conceptualization of the project


    That supporting documents are available to establish the above

    Dear COME officers,

    I hope you will be discerning in approving the so called “joint projects” of AAs applying for recognition. Quality, not quantity sana ang maging batayan sa pag-approve ng AA.

    Sis Susan de Ono-Laset
    APO NIHON

  3. Derrick Vergara (Theta Delta, ID 35311) says:

    Hi. We are in the process of having APO Manitoba (Canada) Alumni Association recognized by APO Philippines. I cannot download the forms and I cannot find the contact information to move forward with our application. How much is the fee? Lastly who is our Regional Director? I can’t download the Endorsement doc. Thank you.

  4. Manny Reyes says:

    Hello, We want to revive APOAAWA here in Seattle WA. Will you help us, the chapter is dead for more than 5 years, can you send us your policy in re-activiting a dead chapter.

    APOlly yours,
    Manny Reyes
    AZ, 2028LM

  5. Jojo Cardenas 0805-1996-23155 says:

    Good day brothers and sisters,

    may standard endorsement letter at letter of petition ba na gagamitin,

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